Maria Galuppo
Event Planning and Design Services | Creating Memorable Moments with Purpose | Look Book 2025
mariagaluppo@comcast.net | (847) 997-5020 | (she/her) | mariagaluppoportfolio.com
Consulting Project Physical Lookbook
Project Overview
In October 2025, I created a comprehensive physical lookbook for my event planning and design business—a tactile showcase of how strategic planning meets creative vision to build meaningful celebrations.
This 80-page, spiral-bound lookbook demonstrates my approach to turning life's biggest moments into experiences that bring people together, honor authentic stories, and create lasting memories.
The Challenge
Event planning is deeply personal work that requires both creative vision and systematic execution. How do you communicate the full scope of what you offer—from crisis management expertise to custom design capabilities—in a way that feels approachable, authentic, and inspiring?
Traditional portfolios often feel sterile or overwhelming. I wanted to create something clients could hold in their hands, flip through at their own pace, and genuinely connect with before ever meeting me.
Key Services and Expertise
Key Services and Expertise
Client Consultation Process
Client Consultation Process
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Project definition and scope
Collaborative brainstorming
Preliminary concept discussion
Setting expectations and timeline
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Presentation of prototypes/mock-ups
Design revisions and refinements
Material selection guidance
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50% deposit upon project approval
Remaining 50% due upon completion
Additional iterations or scope changes will incur extra charges
All prices listed are base rates. Final pricing may vary depending on project complexity, timeline, and specific requirements.
Wedding Coordination Packages
Wedding Coordination Packages
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Pre-event consultation and planning
Vendor recommendations and coordination
Month-of timeline creation
Day-of coordination (up to 6 hours)
Essential décor setup assistance
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All Essential Package features
Extended planning support (3 months)
Custom digital design elements (invitations, programs, signage)
Guest experience enhancement planning
Personalized timeline management
Day-of coordination (up to 10 hours)
Venue decoration oversight
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All Premium Package features
Comprehensive planning from engagement to wedding day
Custom design suite (save-the-dates through thank-you cards)
Interactive guest experiences
Complete styling and themed décor
Multiple pre-event coordination meetings
Day-of coordination (unlimited hours)
Assistant coordinator included
Individual Celebration Coordination
Individual Celebration Coordination
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Event concept development
Timeline creation
Basic décor setup
Activity facilitation
4-hour on-site coordination
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Theme development
Guest experience planning
Setup and breakdown assistance
Basic custom elements
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Concept development
Logistics planning
Timeline management
Vendor coordination
On-site management
Complexity-based pricing
Custom Design Elements
Custom Design Elements
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Custom design
Multiple iterations
Final files in various formats
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Basic design: $150-250
Premium design with custom elements: $300-500
Full custom suite (save-the-dates through thank-you cards): $600-1,000
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Simple design: $75-150 per item
Custom designed and printed: $150-300 per item
Complete signage package: $500-800
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Design and production
Installation
Props (additional)
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Design concept
Material sourcing
Installation and removal
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Welcome signs: $100-300
Directional signage: $75-200 per sign
Table numbers/reserved signs: $15-40 per item
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Custom champagne bottles: $25-50 per bottle
Custom tumblers/cups: $15-35 per item
Personalized hangers: $20-40 per item
Gift tags: $2-5 per tag
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"Flower Bar" station: $300-600
"Design Your Own" interactive stations: $250-500
Custom activity setups: $150-400
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Essential package: $300-600
Premium package: $600-1,200
Complete custom environment: $1,200-3,000
All prices listed are base rates. Final pricing may vary depending on project complexity, timeline, and specific requirements.
Digital Media Services
Digital Media Services
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Content creation
Schedule development
Platform optimization
Analytics reporting
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Event coverage
Basic editing
Digital delivery
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Concept creation
Filming coordination
Basic editing
Social media optimization
All prices listed are base rates. Final pricing may vary depending on project complexity, timeline, and specific requirements.
My Design Process
My Design Process
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Understanding your story and goals
Establishing aesthetic preferences
Defining the scope and budget
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Creating mood boards and design concepts
Sourcing materials and vendors
Developing initial prototypes
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Presenting design concepts
Incorporating feedback
Finalizing designs and plans
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Creating custom elements
Coordinating with vendors
Managing timeline and logistics
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Venue setup and styling
Day-of coordination
Problem-solving and adjustments
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Post-event breakdown
Client satisfaction review
Photo documentation
What Sets Me Apart
What Sets Me Apart
Creative Vision with Technical Expertise: Blending artistic design with technical skills
Strategic Approach: Data-informed decision making for maximum impact
Personalized Storytelling: Creating experiences that reflect your unique story
Comprehensive Project Management: Meticulous attention to detail from concept to execution
Diverse Skill Set: From digital design to hands-on crafting
Positive Impact Focus: Creating meaningful experiences that bring joy and connection